Reserve Exhibit Space

Thank you for your interest in exhibiting at Aeroella Expo on March 11, 2023. Please complete the form below to reserve your space.

Billing Details

Once we receive your application, we will prepare your invoice. Payments must be completed within 30 days of reservation and no later than March 1, 2023 . We accept all major credit cards.

Contact Name(Required)

First Last

Job Title(Required)

Company Name(Required)

Email(Required)

Phone(Required)

Billing Address(Required)

Street Address City State / Province / Region ZIP / Postal Code Country

Are you an active iWOAW Corporate Ally?(Required)

iWOAW Corporate Allies receive a 10% discount on exhibit booths.

Yes

iWOAW Account Email Address(Required)

Branding

Company Logo(Required)

Max. file size: 256 MB.

Company URL(Required)

Exhibit Booth(s)

Event Location(Required)

Select all that apply

Virtual

Vancouver

Exhibit Space(Required)

–> Review exhibit booth options and benefits here.

Preferred Exhibit Zone(s)(Required)

Select all that apply

Build It (new air and space craft and components manufacturing)

Fly it (flight operations)

Guide it (navigation services or equipment)

Host it (ground operations support and storage)

Supply it (energy, consumables)

Maintain it (maintenance, parts)

Manage it (certification, safety, administration)

Teach it (training development, schools)

Sponsorships

Are you interested in sponsoring Aeroella Expos?(Required)

Yes

Sponsorship Option(s)(Required)

–> Review sponsorship options and benefits here. Select all that apply.

Agreements

Exhibitor Contract(Required)

This application, properly executed by the Applicant (Exhibitor) shall upon written acceptance by Aeroella, the Event Managers, allow the applicant to exhibit at Aeroella Expo, at the locations, dates, and times listed on the invoice addressed to the Exhibitor.

Furthermore, upon acceptance of this contract, the rules and regulations that follow and the rules and regulations issued as part of the Exhibitor’s Manual become binding upon both parties to the agreement, as well as any additions and amendments that may be established or put into effect by the Event Management prior to or during the Event.

SPACE ASSIGNMENT

Space will be assigned to all applicants on a “first-come, first-served” basis according to the earliest received applications. Prioritized booking order may be applied based on total billings with Aeroella.
Management reserves the right to make final space assignment after the acceptance of the application, should it be necessary in the best interest of the Exhibition.

PAYMENT

100% payment is required to confirm space or sponsorship.
Payment must be received by February 18, 2022 to ensure logo inclusion in printed marketing materials.
If you require a custom payment plan, please contact Aeroella at exhibitsales@aeroella.com.

CANCELLATION

In the event that an Exhibitor cancels in writing from the event the following conditions shall apply:

i) Cancellation before 30 days before the event will result in 50% cancellation fees.
ii) Cancellation on or after 30 days before the event, the Exhibitor will forfeit the entire space cost.
iii) Upon receipt of written notice of cancellation, Aeroella, the Event Managers, reserves the right to re-sell the space vacated.
iv) Event Management reserves the right to cancel space should payment not be received from the Exhibitor within the prescribed time limits.
v) If due to causes beyond its control the Event Management is prevented from holding the Event or cannot permit an Exhibitor to occupy the Exhibitors rented space due to circumstances beyond management’s control including, but not limited to, strike, fire, health related issues, civil disobedience, inclement weather, lockout, bankruptcy, Acts of God, facility unavailability for whatsoever cause, Event Management will rebook space within six months of the cancelled date and will hold event on that date or the Event Management will refund to the exhibitor the amount of rental paid by him, less a proportionate share in relation to the other exhibition space, of the total Event expenses incurred by Event Management to that date, and Event Management shall have no further liability to the Exhibitor.

NOTE: All cancellations must be made in writing and will take effect upon date of receipt at the Event Manager’s offices.

LOSS OR DAMAGE

Exhibitor will be liable for and will indemnify and hold harmless management from any loss or damages whatsoever occurring to or suffered by any person or company including, without limiting the generality of the foregoing, Exhibitor, other Exhibitors, management, contractors, the owner of the building and their respective agents, servants, and employees and members of the public attending the event either (a) on the said space or (b) elsewhere during event set-up, take down or during actual event hours or anytime on the premises.
Neither the facility owners nor the Event Management will be responsible for loss or damage to persons’ exhibits or decorations by fire, accident, theft, or any other cause while in the exhibition buildings* or during transport to an event, between events or returning from an event.

COMPLIANCE

The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, Provincial and Federal governing bodies concerning fire, safety, health together with the rules and regulations of the operators and/or owners of the property wherein the Event is held.

USE OF EXHIBIT SPACE

Exhibitors shall reflect their company’s highest standard of professionalism while maintaining the table during the Event hours.
The booth must be maintained by at least one female company representative at all times during the Event’s operation.
All demonstrations and exhibits must be confined to the contracted space.
No Exhibitor shall assign, sublet, or share the whole or any part of its space.
Exhibits are limited to a maximum height of six feet (6′) above the table top.
Exhibit take down may not occur until the announced event closing.

INSURANCE/COMPLIANCE

Exhibitor is required to submit certificate of insurance prior to event naming Aeroella as additional insured. The contracted insurance must specifically include any high-value static display brought by the Exhibitor.
The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, Provincial and Federal governing bodies concerning re, safety, health together with the rules and regulations of the operators and/or owners of the property wherein the Event is held.

EVENT MANAGEMENT

All inquiries pertaining to the Event should be directed to:
manager@aeroella.com

I have read and agree to the Aeroella exhibitor contract.

Comments

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